Vendor & Payee Resources
Everything you need to get paid by San Francisco Pride
Before You Invoice
Please review all sections on this page carefully. Invoices that are missing required information or submitted to the wrong address will be delayed.
Payment terms: Net 30 from the date a complete, approved invoice is received at billing@sfpride.org.
How to Invoice SF Pride
Ensure a Signed Contract is on File
All agreements with SF Pride must be signed by both the President and the Executive Director before any work begins or an invoice is accepted. Do not submit an invoice against an unsigned or partially signed contract.
Prepare Your Invoice
Your invoice must include all of the following:
- Your legal business name and mailing address
- Your tax ID / EIN (or SSN for sole proprietors)
- Invoice number and invoice date
- Description of goods or services rendered
- Reference to your SF Pride contract or purchase order number
- Total amount due
Submit Your Invoice by Email
Email your invoice as a PDF attachment to:
Please use a clear subject line such as: Invoice – [Your Company] – [Invoice #]
Receive Payment
Payment is processed through Bill.com on Net 30 terms from the date a complete, approved invoice is received.
You will receive a Bill.com invitation to set up your preferred payment method. We pay via:
- ACH direct deposit (preferred)
- Check by mail
What SF Pride Needs From You
Before we can process a payment, we may need the following compliance documents from you. Please have these ready when you begin working with us.
Your W-9
Required before your first payment. We are required by the IRS to collect a completed Form W-9 from any individual or business we pay $600 or more in a calendar year.
Send your completed W-9 to billing@sfpride.org prior to invoicing. We cannot issue payment without one on file.
Certificate of Insurance
If your contract or scope of work requires it, you must provide a valid Certificate of Insurance (COI) naming SF Pride as an additional insured before work begins.
See our insurance requirements page for coverage levels and certificate holder language.
Signed Contract
A fully executed contract — signed by both your authorized representative and SF Pride's President and Executive Director — must be in place before work begins.
No payment will be issued against an unsigned or partially executed agreement.
Billing & Remittance Address
San Francisco PrideAttn: Accounts Payable
264 9th Street
San Francisco, CA 94103
Invoice Submission
Send all invoices to:
Do not send invoices to any other address or email — they may not be received.
IRS Form W-9 — Certificate of Taxpayer Identification
If you need our W-9 for your records (e.g., to issue a 1099, set us up as a vendor in your system, or for due diligence purposes), you can download it below.
Legal Entity Name
San Francisco Lesbian Gay Bisexual Transgender Pride Parade and Celebration Committee, Inc.
DBA
San Francisco Pride / SF Pride
Federal Tax ID (EIN)
94-3006693
PDF · Opens in a new tab
Organization Quick Reference
| Legal Name | San Francisco Lesbian Gay Bisexual Transgender Pride Parade and Celebration Committee, Inc. |
|---|---|
| DBA | San Francisco Pride / SF Pride |
| Federal EIN | 94-3006693 |
| Entity Type | 501(c)(3) Nonprofit Corporation |
| Mailing Address | 264 9th Street San Francisco, CA 94103 |
| Invoice Email | billing@sfpride.org |
| Payment Terms | Net 30 |
| Payment Methods | ACH (via Bill.com) · Check by mail |
Contract Signature Requirement
All contracts and agreements with SF Pride are binding only when signed by both of the following officers:
- Joshua Smith, President, Board of Directors — president@sfpride.org
- Suzanne Ford, Executive Director — executivedirector@sfpride.org
Agreements signed by any other individual are not authorized and will not be honored. If you have questions about the status of a contract, contact us at billing@sfpride.org.
Questions?
For billing and payment questions, reach out to our finance team directly.
billing@sfpride.org